1.1 This website is provided by Deans Legal Limited.
1.3 We are committed to managing personal data securely and effectively. We will only keep the personal data required to undertake our business processes, and we will only share or transfer the data you provide to us as outlined in this Policy.
1.4 We will at all times comply with applicable data protection laws, including those that apply in Abu Dhabi Global Market (ADGM).
2 Personal data
2.1 We may collect and process the following personal data about you when you (i) use this website, (ii) use any of the products or services provided through this website, (iii) register an interest in an event through this website, or (iv) make a request through this website that we contact you. The personal data we may collect includes:
(a) your name, job title, organisation, email address and telephone number;
(b) your IP address and information related to the browser or device you use to access our website and other analytics data;
(c) your username and password when accessing restricted website content; and
(d) any other information you may provide to us.
3 How we may use this information
3.1 We may process the personal data provided by you for the following purposes:
(a) to fulfil a contract, or to take steps linked to a contract, with a person or organisation. This includes:
(i) to provide and administer legal services or other services, solutions or products, as instructed by a person or organisation;
(ii) to process applications for employment.
(b) as required by us to conduct our business and to pursue our legitimate interests, in particular:
(i) to communicate with persons and organisations to keep them up to date on developments, announcements, and other information about our services and solutions (including briefings, newsletters and other information), events and initiatives; to send details of client surveys, marketing campaigns, market analysis, or other promotional activities;
(ii) to collect information about the preferences of a person or organisation and to personalise and improve the quality of our communications, services and products, including this website;
(iii) to respond to any inquiries that we may receive from you;
(iv) to investigate any complaints that we may receive from you or from others about our website or services;
(v) to comply with applicable laws and regulations and for the prevention of fraud;
(iv) to invite you to take part in market research, surveys, or promotions where you have consented to us doing so; and
(vii) to manage risk for us and our affiliated entities.
(c) for purposes required by law, including maintaining records, compliance checks or screening and recording (such as anti-money laundering, financial and credit checks, fraud and crime prevention and detection, trade sanctions and embargo laws). This may include automated checks of personal data against relevant databases and contacting a person to confirm their identity, or making records of our communications for compliance purposes.
4.2 A cookie is information which is sent to and stored by your computer when you first visit this website and it allows us to identify your computer (but not you) the next time you visit this website. We may use the information collected in this way to (i) track website usage; and (ii) adapt the website so that it better suits your interests.
4.3 Most internet browsers give you the option to reject all cookies, to accept all cookies, to erase cookies stored on your computer or to be notified before a cookie is stored on your computer. Your ease of use of this website may be reduced if your reject all cookies. You will need to refer to your internet browser instructions to find out more about these options and how to use them.
4.4 We may store cookies which are essential for the operation of this site on your device without your consent, pursuant to applicable laws. You may reject all other cookies through your internet browser.
5 Disclosure of personal data
5.1 We may share personal data collected through this website in the following circumstances:
(a) with affiliated entities and with third parties including certain service providers we retain in connection with the services we provide, such as IT service providers, shared service providers, cloud service providers, law firms for obtaining specialist or foreign legal advice, translators, education evaluation services, couriers, or other necessary entities;
(b) if we have collected personal data in the course of providing services to a client, we may disclose the data to that client and, where permitted by law, to others for the purpose of providing those services;
(c) on a confidential basis with third parties for the purposes of collecting feedback on the provision of services by us, to help us measure our performance and to improve and promote our services;
(d) with companies providing services for money laundering and terrorist financing checks, credit risk reduction and other fraud and crime prevention purposes and companies providing similar services, including financial institutions, credit reference agencies and regulatory bodies with whom such personal data is shared;
(e) with Courts, law enforcement authorities, regulators, government officials or attorneys or other parties where it is reasonably necessary for the establishment, exercise or defence of a legal or equitable claim, or for the purposes of a confidential alternative dispute resolution process; and
(f) if we sell or buy any business or assets, in which case we may disclose personal data to the prospective seller or buyer of such business or assets to whom we assign or novate any of our rights and obligations.
6 Acting as processor
6.1 In some instances we may process personal data in our capacity as a processor, or an affiliate or a third party may process personal data on our behalf (in accordance with Clause 5.1 above).
6.2 If an affiliate or a third party processes personal data on our behalf then we will require that the affiliate or third party:
(a) to act on our instructions and no other instructions in relation to the personal data; and
(b) to have in place appropriate measures to safeguard the security of the personal data, including where appropriate through contractual commitments from the affiliate or third party.
7 Transfer of personal data
7.1 When we transfer personal data collected through this website outside of ADGM, to affiliates or to third parties, we will use, share and safeguard that information as described in this Policy.
7.2 In order to provide legal and other services, we may transfer the personal information we collect to jurisdictions other than ADGM that the data protection regulations that apply in ADGM from time to time (Regulations) deem provide an adequate level or protection for the rights and freedoms of data subjects in relation to the processing of personal data.
7.3 We may also transfer the personal information we collect to jurisdictions other than those deemed to provide adequate protection by the Regulations, however we will only do in circumstances where the conditions necessary for such transfers, as stipulated in the Regulations, are satisfied, including, prior to the transfer, entering into a legally binding agreement with the recipient of the data in any form specified in the Regulations.
7.4 Where we transfer personal data to any affiliates, that affiliate will comply with the provisions of the Regulations as if they were established in ADGM.
8 How long we will keep your personal data
8.1 We will keep your personal information for no longer than is necessary for the purposes for which the personal data was collected or for which it is further processed.
8.2 We may also be required to retain certain personal information by law or pursuant to regulatory requirements, to resolve disputes, to prevent fraud and abuse or for other reasons.
8.3 Any of your personal information that may be processed for direct marketing purposes will be stored until you exercise the right to withdraw consent. Please contact firstname.lastname@example.org to exercise your right to withdraw consent.
9 Rights of individuals
9.1 We will respect and comply with the rights individuals have under applicable laws in respect of the personal data we process in our capacity as a controller.
9.2 You may object, at any time on reasonable grounds relating to your particular situation, to us processing personal data we process as a controller which relates to you. If your objection is justified and our reasons for our processing that data do not outweigh any prejudice to your data protection rights, then we will no longer process the personal data which was the subject of the objection.
9.3 At reasonable intervals you have the right to request:
(a) confirmation as to whether or not we process your personal data, the purposes of the processing, the categories of personal data concerned, and the recipients or categories of recipients to whom the personal data is disclosed;
(b) a copy of your personal data held by us; and
(c) the rectification of your personal data where it is inaccurate or incomplete.
9.4 We may ask you for information which is necessary to enable us to confirm your identity and to help us locate the information to which the request relates.
9.5 We will not use your personal data for marketing purposes if you have objected to the use of your personal data used for this purpose.
10 Security and confidentiality
10.1 We will take appropriate technical and organisational measures to protect personal data against unauthorised or unlawful processing and against accidental loss or destruction of, or damage to, such personal data.
10.2 Our measures shall ensure a level of security appropriate for the risks represented by the processing and the nature of the data, having regard to the cost of their implementation.
11 Actions in case of applicable legislation preventing compliance with this Policy
11.1 Applicable legislation may prevent us from complying with our obligations under this Policy. In such circumstances we will, acting reasonably, decide what action to take (which may include, if appropriate, consulting with the relevant data protection regulatory bodies).
12.1 We will deal fairly with any complaints that we receive in relation to this this Policy, or in relation to applicable data protection regulations.
13 Updates of this Policy
13.1 From time to time, we may need to make changes to this Policy. This may happen as a result of regulation changes, new technologies or other developments in the area of data protection. Any updates to this Policy will be posted on this website.
Deans Legal Limited
1 September 2020